INVITATION 


Dear Members,
Greeting`s on behalf of the 16th IPS Post Graduate Student Convention organising committee. As you are aware that the post graduates student convention is being jointly hosted by GITAM Dental collage and Andhra Pradesh prosthodontic forum, we invite you to this magnificient event which is being held at Visakhapatnam from 5th June 2014 to 7th June 2014.
GITAM Dental collage, the venue for the convention located on the Rushikonda beach, takes pride in extending a warm welcome to all the faculty members, post graduate students and delegates. The venue for the convention is well connected by air and railways. Serenity and a city are two diametrically opposite concepts which however get amalgamated in the “city of destiny”. Vizag is a rare epitome of industrilisation co-existing with nature`s preservation. The picturesque landscapes and moon-lit beaches are an eye delight in the city nestled between Eastern ghats and bay of bengal.

The 16th IPS pg convention will host an array of scientific events like guest lectures, pre-conference courses, poster presentations, paper presentations, table clinics and one to one session`s. The online registrations are open. Once registered in the website, the delegates will be provided with a login ID and password, by which one can navigate and register yourself for your choice of scientific event. The guidelines for the scientific session will be uploaded soon and so we request you to kindly update your self on our official website at 16thipspgconvention.com. We look forward to hosting you and making your stay a pleasant and memorable one. We seek your active participation in this event and make it a grand success.
INFORMATION REQUIRED FOR APPLYING FOR PRE-CONFERENCE COURSE (PCC)

1.     C.V of resource personal with photograph.

2.     Co-coordinator`s of pcc.

a.     Name
b.     Address
c.      Contact details
                                                               i.      E-mail
                                                             ii.      Mobile number

3.     Duration of pcc.

4.     Brief description and schedule of the course.

5.     Maximum Number of participants can be handled.

6.     Instrument, materials to be brought by the participants.

7.     Special instructions to the organiser.

8.     Facilities required at venue.

INSTRUCTIONS TO THE COURSE CONDUCTOR

1.     Only hands on course and demonstrations are allowed.

2.     Mere lectures does not make a course, henceforth they are not included in pcc
3.     Course conductor should register for the conference

4.     After registration for the conference, login with user name and password and provide above details in under applying for pcc.

5.     Please specify your requirements for the course conduction, feasibility to provide will be intimated to you.
6.     All the course materials have to be brought by the co-ordinators or mentors (Both text related and work related).
7.     All the courses are free of cost to the students, so no TA & DA will be paid. Mentor`s are requested to kindly bear with.
8.     For the course a room with audio visual facility will be provided by the conference.

9.     If a preconference course comes through a company or a sponser then they have to take a stall in the conference by paying the stall fee.
INSTRUCTIONS TO THE STUDENTS FOR PARTICIPATION IN PCC

1.     All pcc held in 16th IPS PG convention will be free of cost.

2.     Every student will have chance to attend one pcc only on the day of        (05-06-2014)

3.     Only registered students are allowed for the pcc.

4.     List of pcc, topics and mentors are listed subsequently.

5.     Students are advised to update regularly on the web-site.

6.     If instruments or material are required for the pcc, the student is advised to get their own.

7.     Students are advised to report to the pcc venue by 8:30 am without fail


For further information, please contact:

1.     Dr. Ravi shankar ( Organising Secretary) : 91 9885307066
                                                  raviys124@gmail.com

2.     Dr. Suresh Sajjan ( Scientific Chairman) : sureshsajjan@yahoo.com

3.     Dr. Sumeet sharma ( Scientific conveyor) : 91 9000790000
                                                              91 7674925697
                                      16thipspgconvention@gmail.com

4.     Dr. Srinivas Rao ( Pre conference course coordinator) : 91 9246434369.
                                                       ipspreconf@gmail.com


INFORMATION REQUIRED FOR APPLYING FOR GUEST LECTURE

1.     C.V of resource personal with photograph.

2.     Co-coordinator`s if any.

a.     Name
b.     Address
c.      Contact details
                                                               i.      E-mail
                                                             ii.      Mobile number

3.     Duration of lecture

4.     Brief description of lecture or topic related to.

5.     Maximum Number of participants or delegates can be handled

6.     Instrument, materials to be brought by the participants

7.     Special instructions to the organiser

8.     Facilities required at venue

INSTRUCTIONS TO THE FACULTY FOR GUEST LECTURE

1.     Mentor`s should register for the conference.

2.     After registration for the conference, login with user name and password and

     provide above details in application for guest lecture.

3.     Please specify your requirements for the lecture, they will be provided based on feasibility.
4.     All the lecture`s are free of cost to the students, so no TA & DA will be paid.
5.     If a lecture comes through a company or a sponser then they have to take a stall in the conference by paying the stall fee.
6.     All the powerpoint`s should be in MS OFFICE 2010 compatible mode.




INSTRUCTIONS TO THE STUDENTS FOR PARTICIPATION IN GUEST LECTURES

1.     All the guest lectures held in 16th IPS PG convention will be free of cost.

2.     Every student will have chance to attend one guest lecture on the day of conference.

3.     Only registered students will be allowed for the lecture.

4.     Students are advised to update regularly on the web-site.

5.     Students are advised to report to the venue in time to avoid confusion.


For further information, contact:

1.     Dr. Y.Ravi Shankar (Organising Secretary): 91 9885307066,
                                 raviys124@gmail.com.

2.     Dr. Suresh Sajjan ( Scientific Chairman): sureshsajjan@yahoo.com.

3.     Dr. Sumeet Sharma  ( Scientific Conveyor) : 91 9000790000,

                                                                       91 7674925697.
                                                  16thipspgconvention@gmail.com.


SCIENTIFIC SESSION GUIDELINES FOR PAPER, POSTER AND TABLE CLINICS

REGISTRATION DETAILS
                  Student Member                  Ordinary Life Member
Up to 31st March 2014                                                                     5000/-                                     5000/-
Up to 30th May   2014                                                                      5500/-                                     5500/-
Spot registration                                                                                  6000/-                                     6000/-

1.      Student registration includes in - house accommodation (Hostel), pre conference courses, One on One session`s, hospitality and gifts.
2.      Member registration includes hospitality and gifts.
3.      Mere registration for conference doesn`t entail certificate. 80% of attendance is mandatory for participation certificate.
4.      Spot registration is not entitled for conference gifts.
5.      Pre-conference course is for student delegate only (free to all students registering up to 31st March 2014) on first come first serve basis.
6.      For guest lectures, preconference courses and One on One session`s, registration is mandatory.
7.      Abstracts submission last date is 31st march 2014.
8.      Payments can be made online at www.16thipspgconvention.com or through DD drawn in favour of “16thIPSC2014” payable at Visakhapatnam.







PROGRAMME SCHEDULE

5thJune 2014                                            6th&7thJune 2014

Pre-Conference Course                                      Post Graduate Convention.

CALL FOR SCIENTIFIC PRESENTATION

Important dates for paper/ poster presentation:

1.      All the paper presentations are categorized into COMPETITIVE AND NON-COMPETITIVE CATEGORY.
2.      It is must for the presenter to be a registered delegate at the time of submission of presentation.
3.      A MAXIMUM OF 2 PAPER`S ARE ALLOWED PER COLLEGE IN THE COMPETITIVE CATEGORY. Respective head of the department must forward all the papers submitted for this category.
4.      Papers in the competitive category must be of RESEARCH category. Clinical case reports, review articles and others are strictly not allowed in competitive category.
5.      Papers submitted to free paper category will be scrutinized and acceptance letters will be sent on getting selected. A MAXIMUM OF 2 NON-COMPETITIVE PAPERS ARE ALLOWED PER COLLEGE. Respective head of the department or faculty incharge must forward all the papers submitted for this category.
6.      Participants in the competitive category must be a member of IPS and should submit their ABSTRACTS AND FULL TEXT of their presentation by 30th April 2014.
NOTE:  if FULL TEXT AND ABSTRACTS are not received in the stipulated period, the paper will be sent to NON-COMPETITIVE category.
7.      The accepted abstracts will be published in the conference booklet. Notification regarding acceptance of the submission along with the guidelines for presentation will be sent by 10th may 2014.
8.      Acceptance of submission is subject to decision of the scientific committee which shall be final and binding.
9.      Selection of papers will be final by the scientific committee.
10.  Only one student is allowed for one paper. Co-author`s names can be mentioned, but only the presenter will receive the certificate.

Instructions for paper submission

1.      The participant`s who wish to enter into the paper competitive category should send their entire paper with abstract on or before 30th April 2014. The total duration of the paper presentation will be of 10 minutes, 8 minutes for presentation and 2min. for Q&A. The name of the presenter, co-author and institutional affiliation should be mentioned in the FINAL POWER POINT presentation.
2.      The full text should be arranged in the following order – (introduction, materials and method, results, discussion and conclusion). A hard copy and a CD in power point should be submitted.
3.      If the application is not sent in the prescribed format it will not be considered for scrutiny.
4.      One member is allowed to present a maximum of only one paper /or one poster in a conference.
5.      Submission of this application carries with it an obligation to present the accepted paper in person WITHOUT ANY CHANGE IN SCIENTIFIC CONTENT during the allotted time in the conference.
6.      No telephone calls will be entertained regarding selection or rejection of the scientific presentation.
7.      Please limit your abstracts to 150 words. Type the abstract in a A4 sheet, margins 2.54cms on all sides, font times new roman, size 12, alignment justified and with spacing of 1.5 between the lines
8.      Only the presenter will get certificate of presentation .The certificate of presentation will be given at the end of the session to the presenter.
Instructions for poster presentation
1.      A maximum of 2 posters are allowed per college.
2.      A maximum of 3 students can group together for a poster.
3.      Posters must be with following measurements: 3feet wide and 2 feet height. Both gloss finish and matt finish are accepted.
4.      No audio/ visual equipment will be allowed for poster presentation
5.      The abstracts and full text of the presentation should be submitted along with a CD containing the poster.
6.      The name of the presenter, co-author and institutional affiliation can be mentioned  in the FINAL POSTER presentation
7.      All the 3 participants of the poster must be registred for the convention and should be members of IPS.
8.      All the 3 participants should be present at the time of poster presentation.

INSTRUCTIONS FOR TABLE CLINIC PRESENTATION
1.      Only 1 table clinic is allowed per college.
2.      A maximum of 3 students can be grouped for the table clinic.
3.      A table of 2 feet wide and 3 feet in length will be provided for the display.
4.      Prior intimation is required for electricity point if required.
5.      All the 3 participants of the table clinic must be registered for the convention and should be members of IPS.
6.      All the 3 participants should be present at the time of table clinic presentation.






AWARDS
1.      One best paper in each session will be awarded in the competitive category
2.      There are no best papers in non-competitive category.
3.      One best poster in each session and one best table clinics per session will be awarded.
NOTE:
1.      All the presenters must mention their mail id and contact numbers for further communication.
2.      ALL THE PRESENTATIONS (final PPT), IRRESPECTIVE OF THE CATEGORY MUST BE SENT 10 DAYS ( Ie:25 May 2014) BEFORE THE CONFERENCE, FAILING WHICH THEIR PRESENTATIONS WILL NOT BE ALLOWED.
3.      ALL THE POWERPOINTS AND WORD DOCUMENTS SHOULD BE IN MS OFFICE 2010 COMPATIBLE MODE. Organizing committee will not be responsible for non opening of the presentations.

For Further Queries or Information, Contact:
1.      Dr. Ravishankar    (Organising secretary) : 91 9885307066, 91 7674925695.
                                                                      raviys124@gmail.com

2.      Dr. Sureshsajjan    (Scientific Chairman): sureshsajjan@yahoo.com.

3.      Dr. Sumeet Sharma (Scientific Convenyor) : 91 9000790000, 91 7674925697.
                                                               16thipspgconvention@gmail.com